When you insert music into a PowerPoint presentation, it may be necessary for the music file to sound throughout the demonstration. In this article, we’ll show you how to overlay music on all slides in different versions of Microsoft Office PowerPoint.
How to overlay music in PowerPoint 2007 on all slides
Consider a presentation containing 6 slides. To insert music into the presentation on the first slide, select it, go to the tab Insertchoose Sound — Soundoffile.
Here and further click on the image to enlarge
In the window Insertsound choose a music file to be added to the presentation.
A program message appears: Play sound in slide show? Need to choose Automatically.
The speaker icon appears on the slide. You need to select it on the tab Animation, choose Customizationanimations. A window will open on the right side of the program window Customizationanimations. Select a music file in this area, click on the triangle next to it. A list of available functions opens. Choose Optionseffects.
In the dialog box Sound: play configure the parameters:
- on the tab Effect choose To finish — After 6 slide (as the presentation contains 6 slides).
- Tab Time choose Start — With previous. You can set the number of repetitions and the delay of the music.
- Tab Sound options check the box Hide sound icon while showing and adjust the volume of the music file. Push OK.
Note! The music file will not be embedded in the presentation, so it will need to be placed in the presentation folder. And if this presentation needs to be played on another computer, then you need to copy the entire folder, and not just the presentation file.
How to overlay music in Microsoft Office PowerPoint version 2010
In this version of the program there are differences from version 2007. On the tab Insert choose Sound — Soundoffile. Open the desired music file.
Select the speaker icon on the tab Animation choose Regionanimations. In the animation area, click on the triangle to the right of the music file - Optionseffects.
In the window Sound: play configure the parameters:
- on the tab Effect choose To finish — After 6 slide (as the presentation contains 6 slides).
- Tab Time choose Start — With previous. You can set the number of repetitions and the delay of the music.
- Tab Sound options function Hide sound icon while showing and setting the volume of the music file is inactive. Please note that the music will be embedded in the presentation. Push OK.
Select the speaker icon on the slide, go to the tab Play. We can adjust the sound settings: hide the icon when showing, adjust the volume, set the start time for playback.
PowerPoint 2013, 2016
Tab Insert choose Sound — Audio files on a computer. Open the desired music file.
Select the speaker icon on the tab Animation choose Regionanimations. In the animation area, click on the triangle to the right of the music file - Optionseffects.
In the window Sound: play configure the parameters:
- on the tab Effect choose To finish — After 6 slide (as the presentation contains 6 slides).
- Tab Time choose Start — With previous. You can set the number of repetitions and the delay of the music. Push OK.
In versions 2013, 2016 in the window Sound: play tabs Sound options not.
Select the speaker icon on the slide, go to the tab Play. We can adjust the sound settings: hide the icon when showing, adjust the volume, set the start time for playback.
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Shamarina Tatyana Nikolaevna - teacher of physics, computer science and ICT, MKOU "SOSH", p. Savolenka of the Yukhnovsky district of the Kaluga region. Author and teacher of distance learning courses on the basics of computer literacy, office programs. The author of articles, video tutorials and developments.
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Audio insert
You can add an audio file to a slide as follows.
- First you need to enter the tab "Insert".
There are two options to add in PowerPoint 2016. The first one is just inserting media from a computer. The second is sound recording. We will need the first option.
A standard browser will open where you need to find the required file on the computer.
This completes the audio upload. However, just inserting music is half the battle. For her, after all, there must be an appointment, and this is exactly what should be done.
Sound settings for the general background
To begin with, it is worth considering the work of sound as an audio accompaniment to a presentation.
When you select the added music, two new tabs appear in the header in the header. “Work with sound”. We don’t really need the first one, it allows you to change the visual style of the audio image - this very speaker. In professional presentations, the picture is not displayed on the slides, and therefore it does not make much sense to set it up here. Although, if necessary, you can dig here.
We are interested in the tab "Playback". Several areas can be distinguished here.
- "View" - The very first area that includes just one button. It allows you to play the selected sound.
- Bookmarks They have two buttons for adding and removing special anchors in the audio playback tape, so that you can subsequently navigate the melody. During playback, the user will be able to control the sound in the presentation viewing mode, switching from one moment to another with a combination of hot keys:
The next bookmark is "Alt" + "End",
Previous - "Alt" + "Home".
All changes here are applied and saved automatically.
Recommended Settings
Depends on the scope of the particular inserted audio. If this is just a background melody, then just click on the button "Play in background". Manually, this is configured as follows:
- Checkmarks on the parameters “For all slides” (music will not stop when moving to the next slide), "Continuously" (the file will be played again at the end), "Hide on impression" in the area of “Sound Options”.
- In the same place, in the graph "Start", choose "Automatically"so that the start of music does not require any special permission from the user, but begins immediately after the start of viewing.
It is important to note that audio with these settings will only play when the view reaches the slide on which it is placed. So, if you want to set music for the whole presentation, then you need to put such a sound on the very first slide.
If it is used for other purposes, then you can leave the beginning Click-to-Click. This is especially useful when you need to synchronize any actions (for example, animation) on a slide with sound.
As for the other aspects, it is important to note two main points:
- Firstly, it is always recommended to tick the box next to "Hide on impression". This will hide the audio icon during the slide show.
Sound settings for controls
The sound for the control buttons is configured completely differently.
- To do this, right-click on the desired button or image and select the section in the pop-up menu "Hyperlink" or "Change hyperlink".
The control settings window opens. At the very bottom is a graph that allows you to configure the sound for use. To enable the function, you need to put a corresponding checkmark in front of the inscription "Sound".
It is important to note that this function only works with sound in .WAV format. Although there you can choose to display all the files, other audio formats will not work, the system will simply give an error. So you need to prepare the files in advance.
In the end, I would like to add that inserting audio files also significantly increases the size (the volume occupied by the document) of the presentation. It is important to consider this if any limiting factors are present.
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