Useful Tips

How to synchronize Google Drive with a computer


It so happened that I work mainly at home.
Accordingly, all my work files are on my home computer, and there are a lot of them 🙂

At the same time, from time to time I need to work on certain documents while in the office (at my place or at the client's).
Naturally, in such cases, I use a small laptop that is convenient to carry.

Thus, I had a need:
1) synchronize work files on a home computer with similar files on a laptop,
2) If you have the technical ability to have remote access to work materials, even if you don’t have a laptop with you, but urgently needed access to work folders.

Previously, if I knew that I would work outside the house, I simply copied the working folders to an external screw and took it with me.

But everything was complicated by the fact that by the time of the next copy I could change the folder structure and, therefore, it was impossible to use the "Replace older" function when copying.

Each time I had to delete the previous version of the working folder and copy it “from scratch” as a whole.

As a result, such copying could take more than an hour, which annoyed me very much.
And then I thought: “But I have a program for backup! Why not make the working folder copied not only to another screw, but also to Google Drive! ”

The first thing I started with was installing the program Google drive to the computer (in the title screenshot).

She asked for authorization, which did not cause any problems, because I already had mail on Google.

After installation, the Google Drive icon appeared on the desktop.

When I clicked on the icon, the folder created by Google Drive on the computer opened, where I copied my working folders.

In the meantime, they synchronized with the cloud storage, set about configuring the program for backup.

Here it must be said that theoretically it would be possible to work directly in a folder that is directly synchronized with cloud storage, but there is a certain risk in this.
If the files in the cloud storage are deleted due to, for example, a technical failure or hacking of your account, then, accordingly, all the files in the folder on the computer will fly to the trash during synchronization.

Yes, of course, from the basket they can be restored but ...
But the basket is not rubber, but the volume of my working folders (there are several) is such that there is a risk of overflowing the basket, as a result of which some of the files will be lost.

So I decided to follow the path when first my working folder on drive F is synchronized with the Google Drive folder on drive C.
And only then the Google Drive folder is synchronized with Google Drive cloud storage.

For many years now, I have been using Allway Sync to back up all the important information. It is also in the free version - with cut-off functionality, but since it cost a penny, I bought it.
Of course, you can use any other program (at your discretion).

So, I am setting up a backup of the working folder from drive F to the Google Drive folder.

As you can see, Google Drive creates its own folder on drive C in the users folder: with it I will synchronize my working folder on drive F.

Probably, for a full exchange, it would be correct to set up two-way synchronization. But, again, for security reasons, I decided to do it one-way, when the folder in the cloud synchronizes with the working folder, repeating the addition of new files, changing and deleting.

Thus, the folder on the home computer, in fact, is the "reference" - and all the others change in accordance with the changes in it.

Now I turn on the laptop - and configure the synchronization of the working folder with the Google Drive folder.

As you can see, the reverse process is here: the working folder of the laptop changes according to the change in the Google Drive folder.

Then I proceed according to the following algorithm:
1) when I finish working on my home computer, I start synchronization,
2) the working folder is synchronized with the Google Drive folder,
3) the Google Drive folder is synchronized with cloud storage,
4) I'm going to the office,
5) I turn on the laptop in the office,
6) the Google Drive folder is synchronized with cloud storage,
7) I launch Allway Sync - the working folder is synchronized with the Google Drive folder,
8) I work
9) I return home, connect the external screw (the F drive of the laptop is located on it) to the home computer and copy the files created in the office from there by copying the entire working folder using the "Replace older" function
10) I launch Allway Sync on my home computer - and synchronize the working folder with the Google Drive folder and cloud storage to copy these new files to the cloud storage.

Yes, of course, on the “working” computer, and on the home, you can configure two-way synchronization.
This will simplify the process of synchronizing two computers through Google Drive cloud storage, but will make it less secure, and under no circumstances do I want to lose my work files!

I have been using this synchronization method for over a year now, and it’s convenient for me.
If you wish, you can "upgrade" it for yourself 🙂

As an example:
life taught me that after turning off the computer may not turn on. 🙂
So I must synchronize all the “valuable” folders (as you can see, I have a lot of them) before each shutdown.

You can set up timer synchronization, for example, once a day or once a week, as you wish.
Use two-way synchronization, or vice versa, synchronization without repeating deletion, etc., etc.

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How to synchronize Google Drive with a computer

All that is needed to organize the exchange of computer information with the service is to download and install the Google Drive client, and then log in using your account. The system will display shortcuts to the desktop from where it will be possible to launch office tools from a package of documents, call the application launch panel, and an icon will be displayed in the tray, clicking on which the settings menu will be available.

The “Sync Settings” section provides the ability to select among the folders those with which you will need to perform an operation. A cloud directory will also appear in PC Explorer, and synchronization will turn on automatically.

By placing any files here, you can watch them on the open spaces of the online storage. To stop working in the Google Disk menu, the functionality provides the “Stop” option. Again, you can start the process in the same way.

Startup and synchronization Google Drive

A tool provided by Google for the Mac and Windows operating systems allows you to configure the data exchange to make backup copies of the Photo and Google Drive service objects, after which it will be possible to access them using any device.

How to start the procedure for synchronizing PC data with storage:

  1. Download, then run the application installation file,
  2. Open, enter your Google account credentials,
  3. Go to the settings, here on the right side of the screen we select the folders that you want to synchronize,
  4. You can add a directory that is not in the drop-down list using the "Choose folder»,

How to select directories in the cloud for exchanging data with a PC:

  1. Open the application, go to its settings,
  2. In the left part of the window, select Google Drive,
  3. Click "Synchronize My Disk with this computer»,
  4. Next, it is proposed to choose the synchronization of the entire section or individual folders, here we note the desired option.

Method 1. Account disconnection

  • Launching the tool, click the "Still"(Three vertical points),
  • Go to the settings,
  • Click "Disable Account", After which we confirm the action.

Method 2. Shutdown

  • In the application, click the "Still»,
  • Select item "Pause».

You can enable the option by clicking the Continue button, after which the process will be started again.

"Startup and synchronization" has a lot in common with the Google Drive client, but at the same time there are some differences. Each user decides for himself what is more convenient to use and what tools to use for specific tasks.

Turn off sync on your smartphone

Despite the many advantages and obvious benefits of data synchronization, sometimes users may need to disable it. For example, when there is a need to save battery power, this function is very voracious. Deactivation of data exchange can affect both a Google account and accounts in any other applications that support authorization. In all services and applications, this function works almost identically, and its inclusion and deactivation is performed in the settings section.

Option 1: Turn off sync for applications

Below we will look at how to disable the synchronization function using the example of a Google account. This instruction will be applicable to any other account used on the smartphone.

  1. Open "Settings"by tapping on the corresponding icon (gear) on the main screen, in the application menu or in the expanded notification panel (curtain).

Depending on the version of the operating system and / or the shell pre-installed by the device manufacturer, find the item containing the word in its name Accounts.

It may be called Accounts, "Other accounts", "Users and accounts". Open it.

Note: On older versions of Android directly in the settings there is a common section Accountswhich shows the connected accounts. In this case, you don’t need to go anywhere.

Select item Google.

As mentioned above, on older versions of Android it is present directly in the general list of settings.

  • Near the name of the account, the email address associated with it will be indicated. If your smartphone uses more than one Google account, select the one for which you want to disable synchronization.
  • Further, based on the OS version, you must do one of the following:
    • Uncheck the boxes next to the applications and / or services for which you want to disable data synchronization,

    Note: On some versions of Android, you can disable synchronization for all items at once. To do this, tap on the icon in the form of two circular arrows. Other possible options are a toggle switch in the upper right corner, an ellipsis in the same place, a tear-off menu with the item "Synchronize", or the button below "Still", clicking on which opens a similar section of the menu. All of these switches can also be set to inactive.

  • Completely or selectively deactivating the data synchronization function, exit the settings.
  • Similarly, you can proceed with the account of any other application used on your mobile device. Just find its name in the section Accounts, open and deactivate all or some of the items.

    Note: On some smartphones, you can disable data synchronization (only fully) from the curtain. To do this, just lower it and tap on the button "Synchronization"translating it into an inactive state.

    Option 2: Turn off data backup to Google Drive

    Sometimes, in addition to the synchronization function, users also need to disable data backup (backup). Being activated, this feature allows you to save the following information in the cloud storage (Google Drive):

    • Application Data
    • Call log
    • Device settings
    • Photo and video,
    • SMS messages.

    This data storage is necessary so that after resetting to the factory settings or when purchasing a new mobile device, it is possible to restore basic information and digital content sufficient for comfortable use of the Android OS. If you do not need to create such a useful backup, do the following:

      AT "Settings" smartphone, find the section "Personal data", and in it "Recovery and reset" or "Backup and recovery".

    Note: The second paragraph ("Backup…"), can be both inside the first ("Recovery ..."), so be a separate settings item.

    On devices with Android OS 8 and above, to search for this section, you need to open the last item in the settings - "System", and already select the item in it "Backup".

  • To disable data backup, depending on the version of the operating system installed on the device, you must do one of two things:
    • Uncheck or deactivate the boxes next to the items "Data backup" and "Auto recovery",
    • Disable the toggle switch opposite the item “Upload to Google Drive”.

  • The backup function will be disabled. Now you can exit the settings.
  • For our part, we cannot recommend a complete rejection of data backup. If you are sure that you do not need this feature of Android and a Google account, do so at your discretion.

    Some problems

    Many owners of Android devices can use them, but at the same time do not know the data from the Google account, nor email, nor password. This is most typical for representatives of the older generation and inexperienced users who ordered the services of the service and the first setup in the store where the device was purchased. The obvious drawback of this situation is the inability to use the same Google account on any other device. True, users who want to disable data synchronization are unlikely to be against this.

    Due to the instability of the Android operating system, especially on smartphones of the budget and mid-budget segments, failures in its operation are sometimes fraught with a complete shutdown, or even a reset to factory settings. Sometimes after switching on, such devices require entering the credentials of a synchronized Google account, but for one of the reasons described above, the user does not know either the login or password. In this case, you also need to disable synchronization, however, at a deeper level. Briefly consider possible solutions to this problem:

      Create and link a new Google account. Since the smartphone does not allow you to enter the system, you will have to create an account on the computer or any other properly working device.

    After a new account is created, the data from it (email and password) will need to be entered during the first setup of the system. The old (synchronized) account can and should be deleted in the account settings.

    Note: Some manufacturers (for example, Sony, Lenovo) recommend waiting 72 hours before linking a new account to the smartphone. According to them, this is necessary in order for Google to perform a complete reset and deletion of information about the old account. The explanation is doubtful, but the wait itself sometimes really helps.

  • Contacting a service center. Sometimes the cause of the problem described above lies in the device itself and has a hardware nature. In this case, you cannot turn off synchronization and linking of a specific Google account on your own. The only possible solution is to contact an authorized service center. If the smartphone still has a warranty, it will be repaired or replaced for free. If the warranty period has already expired, you will have to pay for removing the so-called lock. In any case, it is more profitable than buying a new smartphone, and much safer than tormenting it yourself, trying to install unofficial firmware.
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