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Basics of Publishing MS Publisher


As you can see from Figure 1, all the principles of Windows are respected here. The window is traditional. Well, still: after all, the author of the application is not anyone, but Microsoft itself.

All elements of the working window of the application are here.

Here they are, from top to bottom: Title Bar, Command Menu Bar, Control Panel (in two lines).

A workspace where we can see only the templates prepared by the company for all occasions.

Do not forget the docker. Here he plays, unlike MS Word 2002 XP, the role of the left window of the Navigator.

Well, everything is very modern, replete with hyperlinks ...

Then we will see that in the Status bar located at the bottom of the interface, the coordinates of the cursor are reflected with extreme accuracy.

Eternal Microsoft Rulers (horizontal and vertical) will appear when we call one of the options offered in the work.

They, the main line, will be gray. But as soon as we draw a frame (an area for typing text or inserting a picture), windows will appear on the gray bars, and within these windows the bars will become active, black and white. And "equipped" engines. And also by all those means for creating formatted text, as in Word - tabs, indents, protrusions, text borders.

Everything in the program is provided.

The program exists so far separately from the Office XP package, but everything clearly indicates that it will become part of it. Moreover, it is installed in the Office folder! This is the default - as a user, I did not assign any paths to the application during installation. Incidentally, staffing the Office with each version is becoming more difficult: it no longer fits on a CD, and here is another additional program! So we have to leave him overboard for now.

How long is overboard? Apparently, until the very time until the compression (archiving) of files and disks reaches the required level. Until the senseless, in my opinion, race for an increasingly more powerful iron stops. No, no one is against a larger volume, but it is ridiculous if half of it is occupied by a new program.

By the way, the program has existed for a long time, and now we have not got its first version at all. That is, from the moment the need arose in it, the program itself arose.

And most likely, starting with the new versions, the Microsoft Microsoft Publisher will directly be included in the "Office N" package, where N is the name of the version.

In Figure 2 we already see the whole working interface of the application. This means that we brought to life not a template with which sometimes it almost makes no sense to work, because he himself did almost everything for you, but an empty document (in the program it is called, as you noticed, Publication).

Fig. 2. Interface number 2 Microsoft Publisher

Preparing for publication on the MS Publisher desktop publishing system. The main elements of the program interface. Features of versions 2003, 2007, 2010. Creating a toolkit for creating a booklet, newsletter. Select a document template. Drawing schemes.

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Date Added06.12.2013
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Basics of Publishing MS Publisher

MS Publisher is part of the Microsoft Office product line. All MS Office programs have a similar interface, but are designed to implement various tasks, such as working with text, tables, databases, and so on.

Very many users of personal equipment do not know how to work with this program, some have not heard anything about this tool. One of the sites on the Internet published statistics on the awareness of the existence of such a software product as MS Publisher. Questioning on this issue was conducted among students on the Internet (31 - Yes, I know, 29 - No, what is it?), Students in grades 6-9, gymnasium teachers (10 - Yes, I know, 29 - No, what is it ?).

The survey results showed that a small number of personal computer users know about the capabilities and purpose of Microsoft Office Publisher. Therefore, it was decided to deal with the main features of this program, and then create a short teaching aid for students at school.

The relevance of this topic of the course work is to increase the information literacy of users of the desktop publishing system MS Publisher, developed by Microsoft.

Purpose of work: Preparation of publication in the desktop publishing system MS Publisher.

1. To study the necessary literature and consider the possibilities of this program.

2. Consider the basic elements of the program interface.

3. Consider the features of versions 2003, 2007, 2010.

4. Create a toolkit for creating a booklet, newsletters.

1.Program application

MS Publisher is a desktop publishing system that allows you to easily prepare high-quality publications for almost any user without difficulty and special skills in this area, and then print them on your own printer or in a print shop. The program includes over 2 thousand templates developed by professional designers, more than 200 fonts, thousands of pictures, photos, design elements and sound effects for Web pages.

Due to this, to create a quality publication, the user does not need anything except this program.

Description and purpose of program interface elements

ABOUTmain element of documents Publisher, like other publishing systems, are set text stripes.

In the program, the dial bar is text block - a rectangular area that can contain text and which can be manipulated as a single object.

To place a text block, just select the corresponding function in the toolbar and draw the borders of the new block on the page with the mouse. After that, the block is available for entering text. For quick text formatting, familiar styles are used.

Text blocks can be manipulated like ordinary objects: move them, resize, rotate, etc.

For a text block, it is possible to set the type of border and fill the inner area, the way the text flows around the block, the text blocks can be linked in such a way that the text starts flowing into the other as one block is filled, which is necessary when creating large multi-page documents.

Important function system is table support. Unlike familiar Word tables, Publisher tables are self-contained objects, just like pictures or text blocks. Otherwise, the actions with the tables of these two applications (merging / splitting cells, filling the inside and formatting) practically coincide.

Another important element of a document system is drawings. Publisher, like other Office applications, supports drawings in both the internal format (these include auto-shapes and WordArt objects), as well as imported from external files.

For drawing on pages repeating items (headers, page numbers, current date) the system provides a mechanism for background pages (Master page). When displaying the main pages, they seem to overlap the background, as a result of which the desired effect is achieved. In Publisher, it’s very simple not only to switch between the main and background page, but also to move any object between them.

Publisher provides an Office-like spelling system, automatic hyphenation and thesaurus support, and an advanced Word document import wizard. Using it, you can easily create a publication in Publisher format from a Word document, while preserving the formatting and integrated graphics of the original. At the same time, it’s not a problem to apply Publisher’s internal settings to the whole imported document: general publishing options, font and color schemes.

In addition to the aforementioned, other functions borrowed from Office were added to the program: preview of a publication before printing, the function of recovering a document after a failure and background saving, an improved prompt system and simplified access to product updates through the developer's web site.

Select a document template

When launched, the Microsoft Publisher Catalog automatically starts, which offers a choice of more than 2 thousand publication templates. The kit includes templates for brochures and Web sites, press releases, business cards, etc. The user just needs to select the appropriate template.

A special Quick Publications Wizard gives users the ability to set various design options for a one-page document, greatly reducing the time it takes to create.

The program saves the user’s time by creating his personal profile when creating the first publication, containing his name, address, phone and fax numbers. This information is then used in subsequent documents when working with Publisher.

Work in a familiar MS Office environment

Publisher's interface is designed in the same style as other MS Office applications, including various menus, icons, and links. To provide a stylistic unity in the design of various documents, many design templates from Publisher are available to other Office applications - Word, FrontPage and PowerPoint.

All OfficeArt tools are used, including transparency and volume effects.

Toolbars and menus are configured exactly the same as in other programs of Microsoft Office XP.

Publication formatting task areas.

In task areas New post and Publish Setting design templates, color schemes, font schemes and other markup tools are summarized in a set displayed next to the publication. When you select an option in the task pane, the publication is immediately updated.

Office clipboard task pane.

Allows you to copy or cut portions of documents in other applications of the Microsoft Office suite and quickly paste them into web pages created in Microsoft Publisher. In the Office clipboard, stored fragments are presented visually in a convenient workspace that holds up to 24 different documents from different applications.

Advanced layout selection.

There are more than thirty sets of layouts designed to create publications. Among them are many new layouts.

Print Preview.

You can view the publication before printing.

The task area of ​​Microsoft Publisher allows you to use a completely new way to connect data sources and create forms, mailing labels and envelopes. The merge wizard is easy to use and has advanced features.

To add a variety of schemes to the publication, use the tools located on the toolbarDrawing.

To hone the text of the publication, the new Microsoft Publisher thesaurus is used.

Publisher now has built-in support for common image file formats.

An easy way to replace publishing fonts that are not available on this computer.

Native HTML support.

Now you can save, open and edit HTML files from Publisher.

Simplified hyperlink creation.

The new Insert Hyperlink dialog box is easier to use; it corresponds to similar windows in other Office suite applications.

Email publications.

The Send command allows you to create colorful publications and send them by e-mail as an attachment or HTML file.

In order to insert a picture, Publisher offers to use the standard tool - Clip Gallery, which contains more than 15 thousand icons, drawings and more than 1.7 thousand photos and animated videos.

You can also download new pictures from the Clip Gallery Live Web site.

Insert various objects (pictograms, photos, tables)

Using the wizard, you can insert new or change existing objects at any time, for example, add a calendar to a document, and then edit the inserted fragment.

A choice of over 450 different items.

When editing a multi-page document, you can use the visual navigator. With it, you can navigate to any page simply by clicking on it with the mouse.

Editing the design of the created document

Using catalog offers, you can change the color scheme and the location of objects on the sheet. For this, more than 60 standard solutions with selected colors are offered. Of these, you can easily choose the best option or create your own original solution.

There are two ways in Microsoft Publisher to speed up the setup and decoration of a publication.

· In the task area Font Schemes Professionally designed font sets are displayed.

· Due to task area Styles and Formatting text input and editing is simplified. Text formatting can be created, viewed, applied, and even deleted from text.

2. The program menu

An ellipsis after commands means that when you select this command, a dialog box appears in which you need to perform the following actions.

Figure 1 Program Menu

Save to with an already assigned name or with the standard name "Nameless"

Assigning a publication a name and preserving it.

Opening a publication from a folder, file.

Publication information: business information, layout verification, printing options.

Recent publications with which work was carried out.

Creation of publications (blank pages or finished, from templates)

· Save and send

Allows you to save the finished document and send it by e-mail.

Publishing page options, namely layout options for both printer and paper.

· Clipboard (copy, paste, cut, format as sample)

· Font (size, color and type of font)

· Paragraph (lists, line spacing, columns, tabs, text alignment)

· Styles (styles for texts)

· Objects (draw an inscription, insert an image, table, shape)

· Arrange (text wrap, work with text)

· Editing (Find, replace, highlight)

This menu item contains commands for inserting any objects.

· Illustrations (picture, drawing, shapes, picture frame)

· Building blocks (parts of a page, calendars, advertisements)

· Text (Draw inscription, business information, WordArt, insert file, symbol, links)

· Headers and footers (top, bottom, page number)

· Page settings (template, margins, orientation, size)

· Page layout (guides, delete, move, rename)

· Schemes (color scheme, font scheme, page background)

· Modes (normal, main page)

· Layout (One page, two pages)

· Show (borders, guides, fields, rulers, page navigation, auxiliary area, graphics manager)

· Scale (100%, full page, page width)

· Window (Arrange everything, cascade, go to another window)

The menu item contains commands for formatting postsikatsii or its individual parts.

2. Posting options

When creating a publication, four items of the main parameters appear in the "Task Pane" panel:

1. Parameters: (publication type)

2. Post layouts

3. Color schemes

4. Font schemes.

Set formatting options for publishing. Each publication type has its own parameters.

1. Post layouts

Choice of 42 types of layouts. For each type of publication, the same layouts, but with a different design.

At the bottom of the panel there is a function “Reset the current layout ...”, when clicked, a dialog box appears in which you can select the necessary elements for removal from the layout.

2. Color schemes

A choice of 68 color schemes for publication.

At the bottom of the panel there is a function “Custom color scheme ...”, when clicked, a dialog box appears in which you can create a custom color scheme.

Where is Publisher used?

Have you ever been confused looking at a blank page? Publisher includes many pre-created publications that give you the opportunity to get started right away. Do you prefer full control? All publications consist of independent text and picture elements, which provide you with unlimited flexibility in creating a page layout.

Publisher is not just for creating newsletters and brochures. Along with the program, publication blanks are provided for a wide range of publication types, including business cards, postcards, announcements, gift certificates, resumes, catalogs, and website pages.

It doesn’t matter if you create a postcard, business card, brochure, newsletter or website, you don’t need to start Publisher from scratch. Any type of publication is supported by a large number of ready-made professional blanks. To get started, simply open your favorite blank. Publisher is also a great tool for developing a website, especially if this is your first experience in this business. This program implements an understandable and convenient approach to the development of web pages - "what you see on the screen, you will get the result" - in combination with the familiar Microsoft Office interface. Thus, with Publisher, you can create a great website regardless of your preparation.

Launch Publisher

Publisher is launched by the command Start / Programs / Microsoft Office /

Microsoft Publisher 2003 with a mouse click. Либо щёлчком мыши по ярлыку Publisher , находящемуся на Рабочем столе или на Панели задач.

В отличие от Word и Excel принепосредственном запуске (а не открытии существующей публикации) Publisher не создает нового документа. Для того чтобы добраться до панелей инструментов и меню, необходимо создать новую публикацию. After starting the application, the following window appears on the screen

Fig.4 Start window.

Workspace in Publisher

Any Windows application consists of a set of elementary objects: title bar, menu, toolbar, scroll bar, status bar, workspace, etc. The workspace of the application is the most important element of the interface, and all other elements depend on it. A Publisher document is called a publication (extension in the *. Pub file system).

Publisher window interface has a typical structure:

Fig.5 Publisher window interface.

To the left of the window is the Task Pane in which the New Publication is proposed. To get started, you must select the desired publication category from the list below:

· Publications for print

· Web sites and email

If the Task Pane is not visible, press Ctrl + F1 on the keyboard or in the View menu, select the Task pane check box. Publications for printing offer a fairly large number of types of publications. It:

To get started, select the layout you need from the list provided. In the window on the right you will see various options for blanks. Selecting one of them (clicking on it with the mouse) you open this workpiece and you can start working directly with it.

Fig.6 Select the desired layout.

You can change the color scheme of the layout you have already selected. To do this, in the Task Area, click on the word Color Schemes and select the scheme that you like. You can also change the font schemes of your chosen layout, for which click in the task pane with the word font schemes and select the fonts that you need. If you suddenly ceased to like your chosen publication layout, then you can easily change it for another with a simple click of the mouse (in the Task Area) using the word Publication layouts. Just select a new layout and click on it with the mouse.

How does the line work in Word 2016, 2013, 2010, 2007, 2003?

The line is an indispensable tool for working with any text. All operations that it is capable of can be mostly resolved using the “Paragraph” menu, but things like setting the tab stop or indentation are much easier to resolve by dragging the corresponding sliders on the ruler. The positions of all markers are shown in the figure below.

The line located in the upper area of ​​the page is divided into two sectors: white - is responsible for the text area of ​​the document, and gray - is responsible for the page margins.

Sometimes not all markers are displayed on the screen, so you need to be prepared for this. In this case, use the markers that are available.

The four main markers for indentation provide the ability to indent paragraphs. To indent, just drag the marker to a specific position. To better understand what function the marker performs and what it does, experiment with dragging them and look at the result.

The right indent marker sets the spacing between the entire paragraph text and the right margin.

The left indent marker determines the distance between the edge of the paragraph text and the left margin.

If a paragraph is indented by a red line, it will move synchronously with the left indent marker, and the indent of the red line will remain unchanged relative to the text of the paragraph.

The indent marker of the red line sets the indent parameter only for the first line. Using this marker you can identify the ledge. To put this into practice, move the red line indent marker to the left of the left indent marker. After that, the beginning of each paragraph, which is so formatted, will occur to the left of the main text of the paragraph.

A similar action can be performed using the ledge marker. To implement it, drag the marker to the right of the indentation of the red line.

If you place the protrusion marker over the left indentation marker, the red line protrusion will be deleted.

Also, using the ruler, you can configure tab stops. What it is? By clicking on the “Tab” button, you thereby move the cursor to the appropriate position. The new cursor location will be marked with a tab marker. You can also manually drag this slider to determine a new location to start a paragraph.